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Are you a business owner in New York state looking for workers’ compensation insurance that truly protects your company and employees?
At The Allen Thomas Group, we provide tailored workers’ compensation insurance coverage designed specifically for businesses in New York.
With over 20 years of experience, our commercial insurance agents understand the unique requirements your business faces under New York workers’ compensation law.
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Table of Contents
Understanding Workers Compensation Insurance in New York State
Workers’ compensation insurance in New York is a state-mandated program that provides financial protection for both employers and employees when on-the-job injuries or illnesses occur.
Unlike other insurance policies, workers’ comp operates as a no-fault system, meaning benefits are provided regardless of who caused the workplace injury.
For businesses in New York state, proper workers’ compensation coverage serves two critical functions:
- Covers medical expenses, wage replacement, and rehabilitation costs for employees who suffer work-related injuries
- Protects your business from potentially costly damages in connection with workplace injuries
The New York State Workers’ Compensation Board (WCB) maintains strict requirements with significant penalties for non-compliance, making proper coverage essential for businesses with employees operating in the state.
Coverage Requirements for New York Businesses
In New York State, virtually all employers must provide workers’ compensation insurance for their employees. This requirement applies to:
- Businesses with one or more employees
- Companies hiring part-time workers
- Businesses employing family members
- For-profit and non-profit organizations
While the law is comprehensive, there are limited exemptions. Sole proprietors without employees may be exempt from covering themselves, but must provide coverage if they hire staff.
Certain subcontractors who meet specific criteria may also be exempt, though it’s your responsibility to verify their status.
Failure to carry workers’ compensation insurance in New York carries severe consequences.
Employers may face fines ranging from $1,000 to $50,000 depending on the number of employees and duration of non-compliance.
More concerning, non-compliance involving more than five employees is classified as a felony, while fewer than five may still be considered a misdemeanor under New York law.
Comprehensive Benefits Under New York Workers' Compensation
NYS workers’ compensation system provides injured employees with several benefit types approved by the board:
Workers’ compensation insurance covers all necessary medical care related to work injuries, including:
- Doctor visits and hospital care
- Surgical procedures
- Medications and medical equipment
- Physical therapy and rehabilitation services
These medical benefits continue as long as treatment is needed, with no time limits or monetary caps under New York workers’ compensation law.
When injuries prevent employees from working, workers’ compensation benefits help bridge the financial gap. These benefits typically pay two-thirds of the worker’s average weekly wage, subject to state maximum limits determined by the workers’ compensation board.
New York workers’ compensation provides benefits for various disability classifications:
- Temporary Total Disability: When employees cannot work during recovery
- Temporary Partial Disability: When employees can perform limited work while recovering
- Permanent Partial Disability: For permanent impairment that does not prevent all work
- Permanent Total Disability: For injuries preventing any gainful employment
If a work-related incident results in death, workers’ compensation benefits provide:
- Funeral expense coverage
- Survivor benefits for dependents
- Ongoing financial support for eligible family members
Managing the Claims Process for New York Employers
When on-the-job injury occurs, New York employers must follow specific procedures:
First, ensure the injured employee receives prompt medical attention.
Next, report the injury to your insurer’s claims department.
New York law requires employers to file a First Report of Injury with both the Workers’ Compensation Board and your private insurance carrier within 10 days of the incident.
Employees have up to two years from the date of injury or diagnosis to file a workers’ comp claim. However, they should report injuries to employers as soon as possible to avoid potential claim payment delays.
As an employer, your responsibilities include:
- Maintaining accurate records of all workplace incidents
- Filing timely reports with your insurer and the state board
- Cooperating with claim investigations
- Implementing return-to-work programs when appropriate
- Avoiding actions that could be perceived as retaliation against injured workers
In some cases, Section 32 settlements may be negotiated to resolve claims with a lump sum payment.
The Allen Thomas Group provides insurance advice to help New York employers navigate this process efficiently, minimizing disruption while ensuring injured workers receive proper care.
Cost Factors and Premium Considerations
Workers’ compensation insurance cost in New York depends on several key factors:
Businesses in high-risk industries such as construction typically pay a higher rate for coverage than those in lower-risk fields like office work or retail.
Your company’s claims history directly impacts premiums through an experience modification rate. Fewer claims can lead to significant reductions in insurance cost in New York, while frequent claims may increase costs.
Since premiums are calculated based on payroll, larger businesses in New York generally pay more for coverage. However, how you classify employees is crucial, as misclassification can lead to incorrect premium calculations.
New York uses specific codes to categorize employees based on job duties and associated risk of injury. Proper classification ensures you pay appropriate premiums while avoiding penalties during actual premium calculations and audits.
The Allen Thomas Group works with multiple insurance carriers, including Hartford Insurance Group (headquartered in Hartford and traded on NYSE under symbol HIG), to find competitive rates for New York businesses while ensuring your coverage meets all legal requirements.
Legal Protections and Compliance for New York Employers
Workers’ compensation provides important legal protections for businesses in New York state:
The Exclusive Remedy Doctrine
This legal principle limits an employee’s recovery to workers’ compensation benefits, generally preventing separate lawsuits against the employer for an injury that occurs at work. However, this protection only applies if you carry workers’ compensation insurance as required.
Required Workplace Notices
New York employers must prominently display notices informing employees of workers’ compensation coverage, including:
- The name of your private insurance carrier
- Policy number and effective dates
- Contact information for reporting injuries
Self-Insurance Options
Qualified large businesses in New York may self-insure for workers’ compensation if they meet specific financial requirements, subject to approval by the board.
Multi-State Operations
If your business operates in multiple states beyond New York, you’ll need coverage that complies with each state’s specific requirements. The Allen Thomas Group can help develop a comprehensive multi-state workers’ compensation program.
Risk Management and Safety Programs
Beyond insurance placement, The Allen Thomas Group helps businesses in New York implement effective risk management strategies:
We provide guidance on meeting Occupational Safety and Health Administration requirements, helping you avoid violations while creating safer workplaces that operate efficiently.
Proper employee training reduces accident frequency and severity. We can connect you with resources to develop effective safety programs specific to your industry risk categories.
Our risk management experts can identify potential risk of injury in your workplace before accidents occur, allowing for proactive corrective measures.
When injuries do occur, structured return-to-work programs help employees recover while reducing claim costs. We assist New York employers in developing these programs to benefit both your business and your workforce.
The Allen Thomas Group Advantage for New York Workers' Compensation
What makes The Allen Thomas Group different from other insurance agencies?
Our approach to workers’ compensation insurance is built on personalized service and industry expertise:
We take time to understand your specific business operations, assessing your unique risks and coverage needs. Unlike one-size-fits-all policies that often miss critical exposures, we design workers’ comp coverage tailored to your New York business.
Our commercial insurance agents specialize in New York workers’ compensation insurance, staying current with evolving regulations.
This expertise allows us to provide knowledgeable guidance throughout the policy lifecycle, from initial coverage selection to claims management.
We partner with multiple top-rated private insurance carriers to ensure many residents and businesses in New York receive competitive options that balance comprehensive protection with affordable premiums.
Tailored Worker's Comp Insurance Solutions Built For Your Business
We know how frustrating and complex the process of finding the right New York business insurance can be and how it slows down your ability to care for your customers. Let us help craft a policy that works for you.
Tell us about your specific needs and we will find the right policy for you.
Review the results of our search.
We will walk you through your new policy step by step.
Our Commercial Insurance Carrier Partners
That allows us to find the best rates for your business.
Getting Started with Workers' Compensation Coverage in New York
Securing the right workers’ comp policy for your New York business doesn’t have to be complicated.
The Allen Thomas Group makes the process straightforward:
- Contact our office at (440) 826-3676 for a consultation
- Our commercial insurance agents will assess your specific needs
- We’ll present customized coverage options from multiple carriers
- Once selected, we’ll implement your policy and provide ongoing support
Don’t risk operating without proper workers’ compensation insurance or overpaying for inadequate protection.
The Allen Thomas Group delivers insurance solutions tailored for businesses in New York state, ensuring compliance while controlling workers’ compensation insurance costs.
Get More Insights On Making The Right Insurance Decision For Your Company
Is Workers' Compensation Insurance Required in New York?
Yes, workers’ compensation insurance is mandatory for virtually all employers in New York State who have one or more employees, regardless of whether they are full-time, part-time, or family members. Failure to secure proper coverage can result in severe penalties ranging from $1,000 to $50,000, with non-compliance involving more than five employees being classified as a felony under New York law.
How Much is Workers' Comp Insurance in New York?
Workers’ compensation premiums in New York typically range from $0.70 to $29.93 per $100 of payroll, varying significantly based on industry risk classification, company size, claims history, and experience modification rate. The final cost depends on specific factors including job classifications, workplace safety programs, and whether your business qualifies for any premium discounts through safety initiatives or membership in industry groups.
Who is Exempt from Workers' Compensation in New York?
Sole proprietors without employees, partners in partnerships without employees, and certain members of limited liability companies may be exempt from covering themselves, though they must secure coverage if they hire employees. Other limited exemptions include volunteers of non-profit organizations, certain religious ministers, casual employees in non-hazardous work, and some independent contractors who meet strict criteria defining genuine independent contractor status.
Cities We Serve Business Owners in New York
Albany
Amherst
Amsterdam
Arcadia
Auburn
Aurora
Baldwin
Batavia
Bay Shore
Beacon
Bedford
Beekman
Bellmore
Bethlehem
Bethpage
Binghamton
Blooming Grove
Brentwood
Brighton
Brookhaven
Brooklyn
Brunswick
Buffalo
Carmel
Centereach
Central Islip
Cheektowaga
Chili
Cicero
Clarence
Clarkstown
Clay
Clifton Park
Cohoes
Commack
Copiague
Coram
Cornwall
Cortland
Cortlandt
Deer Park
Depew
De Witt
Dix Hills
Eastchester
East Fishkill
East Greenbush
East Islip
East Massapequa
East Meadow
East Northport
East Patchogue
Eggertsville
Elmira
Elmont
Endicott
Evans
Fallsburg
Farmington
Farmingville
Floral Park
Fort Drum
Franklin Square
Freeport
Garden City
Gates
Geddes
Geneva
German Flatts
Glen Cove
Glens Falls
Glenville
Gloversville
Grand Island
Greece
Greenburgh
Greenlawn
Guilderland
Halfmoon
Hampton Bays
Harrison
Hauppauge
Hempstead
Henrietta
Hicksville
Highlands
Holbrook
Holtsville
Huntington
Huntington Station
Hyde Park
Irondequoit
Islip
Ithaca
Jamestown
Jericho
Johnson City
Kenmore
Kent
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Kingston
Kiryas Joel
Lackawanna
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Lewisboro
Lindenhurst
Lockport
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Lynbrook
Lysander
Malta
Mamaroneck
Manhattan
Manorville
Massapequa
Massapequa Park
Mastic
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Medford
Melville
Merrick
Middletown
Milton
Mineola
Monsey
Moreau
Mount Pleasant
Mount Vernon
Nanuet
Nesconset
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New City
New Rochelle
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New York City
Niagara Falls
Niskayuna
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Queensbury
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Rockville Centre
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Rome
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Rye
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Selden
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